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Revised Form I-9 Is Now Required

Stay up to date on recent changes and new requirements to the U.S. Citizenship and Immigration Service’s (USCIS) Employment Eligibility Verification Form (Form I-9) to verify newly hired employees’ work authorization.

June 1, 2009
Sponsored by Paychex

Effective April 3, 2009, employers were required to use the most recent version of the U.S. Citizenship and Immigration Service’s (USCIS) Employment Eligibility Verification Form (Form I-9), to verify newly hired employees’ work authorization. This form has a revision date of February 2, 2009.

Prior versions of the form will no longer be acceptable for use when verifying new employees’ identity and authorization to work in the United States. Employers are not required to complete the new form for any existing employees, except when re-verifying expiring work authorization documents.

Forms I-9 must be kept by the employer for three years after the date of hire or for one year after employment is terminated, whichever is later, and be available for agency inspection upon request. All details regarding the new Form I-9 can be found on the USCIS Web site including:

  • Purpose of the form;
  • Recent changes and detailed instructions for completing the form (Handbook for Employers, M-274); and
  • How to download the new Form I-9.

Visit the Paychex Accountant Knowledge Center for more information on the changes to this form. Once you register on the site, you will be able to access an up-to-date library of federal and state tax, employment, and HR-related forms and instructions.

Paychex is proud to be the named provider for the firm-based AICPA Member Retirement Program, and preferred provider of payroll and retirement plan services for CPAs through the AICPA Business Solutions Program.